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Deerfield Beach Community Redevelopment Agency Meeting Minutes

Tuesday, February 19, 2008

6:45 P.M.


The meeting was called to order by Chair Capellini at 6:45 p.m. on the above date in the City Commission Chambers, City Hall.


Roll Call:


            Present:                                  Mr. Steve Gonot

Ms. Pam Militello

Ms. Sylvia Poitier – Tardy

Vice Chair Martin Popelsky - Tardy

Chair Albert R. Capellini, P.E.


            Also Present:


                                                            Michael Mahaney, City Manager

                                                            Andrew Maurodis, City Attorney

                                                            Ada Graham-Johnson, CMC, City Clerk


Approval of the agenda


February 19, 2008


MOTION was made by Ms. Militello and seconded by Mr. Gonot to approve the agenda as submitted. 


ROLL CALL:  YEAS: Mr. Gonot, Ms. Militello, Ms. Poitier, Vice Chair Popelsky and Chair Capellini.  NAYS:  None.


The agenda was approved prior to comments by Mr. Gonot.


General Items


                                    ITEM 1                                               TAPE 1, COUNT 0026


Approval and Authorization to award bid for construction of “S” Curve Phase II improvements  to Tenex Enterprises, Inc.


Gerald Ferguson, Director of Planning and Growth Management/Building Department, stated that this item is associated with the Phase II “S” Curve improvements, to include the pedestrian crossings, sidewalk widenings, etc.  The construction bids were opened January 14, 2008; six (6) bids were received with bids ranging from $423,700.00 -   $686,449.00.  After review, it is recommended that the contract be awarded to Tenex


General Items – CONTINUED


Enterprises, as the lowest bidder.  He stated that $600,000.00 was budgeted for the project.


Mr. Gonot asked if Tenex understood the scope of services necessary, as their bid is considerably below the budgeted amount.


Charles DaBrusco, Assistant Director of Public Works & Environmental Services, replied that the actual engineer’s construction cost was modified to $455,000.00, prior to the bid opening.  He stated that there were two (2) bid analysis performed for the cost estimate, one for $350,000.00, which was based on DOT pricing to receive a bond.  Approximately one (1) year ago, an estimate was performed for approximately $600,000.00. He further stated that the product has been tweaked and turned key prices down, and modified the cost estimate to $450,000.00.


Mr. Gonot asked if there was a comprehensive understanding of the scope.


Ms. Poitier arrived at 6:50 p.m.


Mr. DaBrusco replied yes; whenever there is a bid, there will be across the board prices, depending on the extent of interest. 


Mr. Gonot stated that conversely, it is low and then sometimes amended later. 


Mr. DaBrusco replied that will not happen because he has amended the bid contract boiler plate documents to assure the City is protected


Chair Capellini asked if staff is recommending the lowest bidder.


Mr. DaBrusco replied yes.


MOTION was made by Ms. Militello and seconded by Ms. Poitier to approve bid award to Tenex Enterprises as the lowest bidder.


ROLL CALL:  YEAS: Mr. Gonot, Ms. Militello, Ms. Poitier, and Chair Capellini.  NAYS:  None.


Vice Chair Popelsky arrived at 6:55 p.m. and did not vote on Item 1.


Board / Administration Comments


City Manager – Road House Grill Item - Michael Mahaney, City Manager, suggested that Chair Capellini announced to the general public that the Roadhouse Grill item on the Regular City Commission Meeting Agenda has been rescheduled for March 18th as requested by the applicant.  He stated that on March 4th, the water park issue will be heard and it is a very involved hearing. 



Board / Administration Comments – CONTINUED


CRA Attorney - No Report.


City Clerk - No Report.


Mr. Gonot - Director of Economic Development – Mr. Gonot asked for clarification if an Economic Development Director had been hired.  He recommended a hiring freeze due to the vote at the January 29th election.  He said that since no one has been hired for the CRA Director, that the issue of having a contract employee be discussed, as there are items approaching.


Mr. Mahaney said that he does not think a CRA Director is needed at this time; however, if both projects proceed, a project manager will be needed.  He further advised that Charles DaBrusco will be the project manager, who has experience in this area.  He said that having Mr. DaBrusco as the project manager will allow the City to move forward with the S Curve project.


Ms. Militello - No Report


Ms. Poitier - No Report.


Vice Chair Popelsky - No Report.


Chair Capellini – Prior to adjourning the CRA Meeting, Chair Capellini announced that the Roadhouse Grill Item 24 would not be discussed at tonight’s Regular City Commission Meeting, per the applicant’s request.




There being no further business, the meeting adjourned at 7:05 p.m.